What is an OB Visit?
An OB visit is when a student in the midst of job hunting visits a senior employee working at a company to learn about the job and industry. This is an important opportunity to deepen understanding of the company and industry and is very beneficial for job hunting. However, it is essential to observe professional etiquette and send appropriate emails.
This article introduces the points to consider when sending emails for OB visits and provides specific examples for different cases.
Points to Note When Sending an Email
- Check for Typographical Errors: Always check for typos before sending an email. Numerous typos can give the impression that you are careless. It is also important to include appropriate line breaks to make the text easy to read.
- Keep the Subject Simple: Write a concise and clear subject line, such as “OB Visit Request (〇〇 University/Name)”. Without a subject line, your email might be overlooked.
- Pay Attention to Sending Time: Send emails during business hours and avoid late at night or early in the morning. It is advisable to respond as soon as possible, ideally within 24 hours.
Basic Business Email Format
A business email should include the following elements in order:
- Recipient: Enter the recipient’s email address accurately.
- Subject: Set a subject line that clearly indicates the content of the email, such as “Thank You for the OB Visit” or “Rescheduling Request”.
- Greeting: Include the “Company Name”, “Department Name”, and “Recipient’s Name”. Pay special attention to avoid misspelling the company name or recipient’s name.
- Body: Start with a greeting, and include your “University Name” and “Full Name”. Then, proceed to the main topic.
- Signature: At the end, include your “University Name, Faculty, and Department”, “Full Name”, “Phone Number”, and “Email Address”.
Example List
Case 1: OB Visit Request Email
【Subject】
OB Visit Request (〇〇 University/Name)
【Body】
Dear 〇〇，
My name is [Your Name], a student at [Your University] majoring in [Your Major].
I am writing to request an OB visit to learn more about [industry/company]. Currently, I am in the process of job hunting and am keen to gain insights into this field. I found your contact information through [source], and I would greatly appreciate the opportunity to speak with you.
I understand you are very busy, and I would be grateful if you could spare about 30 minutes for this visit. I am available on the following dates and times:
1. [Date and Time]
2. [Date and Time]
3. [Date and Time]
If these times are not convenient, please let me know your availability, and I will do my best to accommodate your schedule. Thank you very much for considering my request.
Best regards,
[Your Name]
[Your University, Faculty, and Department]
[Phone Number]
[Email Address]Case 2: OB Visit Confirmation Email
【Subject】
Regarding the OB Visit on [Date] (〇〇 University/Name)
【Body】
Dear 〇〇,
I hope this email finds you well. This is [Your Name] from [Your University, Faculty, and Department].
Thank you very much for agreeing to meet with me. I am writing to confirm our appointment for the OB visit on [Date] from [Time].
Here is the URL for the online meeting: [URL]
I would like to discuss the following topics during our meeting:
1. The nature of your current job
2. The rewarding aspects of your work
3. Key considerations when you were job hunting
I appreciate your time and look forward to our meeting.
Best regards,
[Your Name]
[Your University, Faculty, and Department]
[Phone Number]
[Email Address]Case 3: OB Visit Thank-You Email
【Subject】
Thank You for the OB Visit (〇〇 University/Name)
【Body】
Dear 〇〇,
I hope this email finds you well. This is [Your Name] from [Your University, Faculty, and Department].
Thank you very much for taking the time to meet with me today. I found our conversation incredibly insightful, and I now have a much deeper understanding of [industry/company].
Your experiences and advice were very helpful, and I appreciate the new perspectives you provided. I am excited to continue learning more about this field.
Thank you again for your time and assistance.
Best regards,
[Your Name]
[Your University, Faculty, and Department]
[Phone Number]
[Email Address]Case 4: OB Visit Rescheduling Email
【Subject】
Request to Reschedule the OB Visit (〇〇 University/Name)
【Body】
Dear 〇〇,
I hope this email finds you well. This is [Your Name] from [Your University, Faculty, and Department].
I am writing to request a reschedule of our OB visit appointment originally set for [Date] at [Time]. Unfortunately, due to an unexpected university obligation, I am unable to make it at the scheduled time.
Could we possibly reschedule to one of the following times?
1. [Date and Time]
2. [Date and Time]
3. [Date and Time]
I apologize for any inconvenience this may cause and appreciate your understanding. Please let me know your availability at your earliest convenience.
Best regards,
[Your Name]
[Your University, Faculty, and Department]
[Phone Number]
[Email Address]Case 5: Career Decision Report Email
【Subject】
Report on the Conclusion of Job Hunting and Gratitude (〇〇 University/Name)
【Body】
Dear 〇〇,
I hope this email finds you well. This is [Your Name] from [Your University, Faculty, and Department].
Thank you very much for taking the time to meet with me on [Date]. I am pleased to inform you that I have received an offer from [Company Name] and have decided to accept it.
Your advice and insights during our meeting were invaluable in helping me make this decision. I am very grateful for the time you took to speak with me and for the guidance you provided.
Although I will be working at a different company, I hope to stay in touch and continue learning from your experiences. Thank you again for all your support.
Best regards,
[Your Name]
[Your University, Faculty, and Department]
[Phone Number]
[Email Address]Conclusion
Emails for OB visits should be sent with proper business etiquette and sincerity. Use this article as a reference to learn how to write appropriate emails and succeed in your job hunting.
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