OCR technology is a sought-after tool for boosting business productivity. While it’s been around for a while, it’s gaining renewed interest for digitizing paper documents and enhancing the searchability of electronically stored documents.

Amid the drive for work reform, the push for paperless operations, and the need for document digitization, OCR is getting a lot of attention.

What is OCR?

OCR stands for Optical Character Recognition, a technology that recognizes text within image data and converts it to text data. Simply put, it scans paper documents and transforms the text into digital data.

Traditionally, digitizing paper documents required manually typing out the text. However, with OCR, scanning alone automatically converts text to data, significantly saving time and effort. OCR is primarily used in document management and data entry fields.

Main Uses of OCR

  1. Efficiency in Data Entry Tasks
    Invoices or delivery notes can be scanned for automatic data entry. This not only prevents manual input errors but also significantly reduces the time needed for data entry.
  2. Improved Searchability of Stored Data
    Scanning paper documents and applying OCR enables keyword searches. This makes it quick to locate necessary documents, aiding in efficient document management.
  3. Editing Paper Documents
    Recognizing text data through OCR allows editing with software like Word or Excel, making it more efficient than editing paper documents.

OCR Evolving with AI

Recently, “AI OCR” incorporating AI technology has emerged. AI OCR boasts higher text recognition accuracy than traditional OCR, capable of reading handwritten text or documents with complex layouts.

Moreover, AI OCR has learning capabilities, improving its text recognition accuracy the more it is used.

Benefits of OCR

Implementing OCR can provide the following benefits:

  • Enhanced work efficiency
  • Cost reduction
  • Error reduction
  • Improved searchability
  • Strengthened compliance


OCR is a powerful tool for enhancing work efficiency. With the advent of AI OCR, it continues to evolve.

If you face challenges in managing paper documents, consider implementing OCR technology.

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投稿者 rika


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